Privacy Policy

At ekanta, we have committed to maintain the privacy of individuals by protecting personal information or data using all reasonable ways in compliance with applicable laws, and considers the same significant for its philosophy and values.

Application

This privacy policy or statement is in effect from September 1, 2016 until any amendment is made by us.

This privacy policy or statement is applicable on all the services,provided by Ekanta Legal & Compliance Solutions LLP, its subsidiaries and affiliated firms (hereinafter collectively referred to as “ekanta”, “we”, “our”, and “or”) to our Clients, which involves processing of personal information.

This privacy policy also applies to our websites that collects and display or links the terms and conditions lay down hereunder, and to our internal administration purposes.

This privacy policy shall not be applicable on the services and websites for which separate privacy policy or statement has been prescribed to fulfill specific purposes.

This privacy policy shall also not be applicable on the third party websites those are linked with our websites. We are not responsible for the privacy practices adhered by, and content of, such third party websites. Your use of such linked websites shall be subject to privacy policy or statement provided on the third party websites.

This privacy policy does not apply to the services that require us to collect personal information directly from you under a contract executed between our clients and us to provide anyservices. For such services, we act as a data processor and collect and use your personal information in accordance with the privacy practices that are instructed by our clients time to time. Thus, such services shall be subject to our clients’ privacy policy or statement unless otherwise agreed between our clients and us.

Definitions

Unless the context otherwise requires, the expressions used in the privacy policy or statement have the meanings as defined Annexure - A.

Consent

By providing or submitting your personal information including sensitive personal information to us, you are consenting with the provisions of this privacy policy or statement. Your access of our website www.ekanta.in shall be treated as you have provided your consent automatically.

Information we collect

We collect or receive personal information from the following ways to provide you services:

Information that you give us:

Information that others give us:


Information that we collect:


Information that we create:

Use of information that we collect

We collect and use your personal information and sensitive personal information to provide the services ordered by you; to represent you before courts, tribunals, quasi-judicial authorities, law enforcement authorities etc.; to respond to communications received from you; to operate and improve its websites and services; and to implement the purpose for which you provided the personal information including fulfilling requests, processing transactions, evaluating candidates for employment and, in the case of employees and contractors, supporting its workforce and business operations.

In addition, we may use personal data to send you informational mailings related to our services, newsletters or surveys, and may share your information with our professional partners so that they may send you information about the services; provided, you may ‘opt out' of receiving such informational mailings, newsletters or surveys by following the steps described in the applicableinformational mailings, newsletters or surveys.Certain online transactions may involve you calling us or us calling you. They may also involve online chats. Please be aware that it is our general practice to monitor and in some cases record such interactions for staff training or quality assurance purposes or to retain evidence of a particular transaction or interaction.

Certain social computing tools made available by us enable online sharing and collaboration among members who have registered to use them (e.g., social media platforms, forums, wikis, blogs etc.). Registration information that is not automatically made available to other participants as part of your profile will be subject to and protected in accordance with this Privacy Policy or Statement. Any other content you post, such as pictures, information, opinions, or any other type of personal information that you make available to other participants on these social platforms, is not subject to this Privacy Policy or Statement. Rather, such content is subject to the Terms of Use of those platforms. Note, the content you post on any such social computing platforms may be made broadly available to others inside and outside of ekanta.

Information we share

Except as described in this Privacy Policy or Statement, we will not disclose your personal information and sensitive personal information outside of ekanta without your consent.

We occasionally hire other firms to provide limited services on our behalf. Those service providers will be permitted to obtain only the personal information they need to deliver the service. Moreover, they are required to maintain the confidentiality of the information and are prohibited from using it for any other purpose than for delivering the service to us in accordance with our instructions and policies. We may disclose information about you, including the content of your communications, in order to: (a) comply with the law or respond to lawful requests or legal process; (b) protect the rights or property of ekanta or our clients, including the enforcement of our agreements or policies governing your use of the services; or (c) protect the personal safety of our employees, clients or the public. We may also disclose personal information as part of a corporate transaction such as a merger or sale of assets; provided, it is our practice to seek appropriate protection for information in these types of transactions.

Accessing and updating your personal information

In certain cases, you may have the ability to view or edit your personal information online. In the event your information is not accessible online, and you wish to obtain a copy of particular information you provided to us, or if you become aware the information is incorrect and you would like us to correct it, please contact us on address or communication medium given in this Privacy Policy or Statement under Privacy questions head.

Information security

We are committed to preserve the privacy and security of your information. We achieve this commitment by implementing reasonable security practices and procedures against unauthorized access, use, alteration, disclosure and destruction. We have a comprehensive information security management program and policies that contains reasonable administrative, technical, operational and physical security controls measures. For example, we restrict access to your personal information to authorized person only who need such information for authorized processing and is subject to strict non-disclosure and confidentiality obligations; we,where necessary, encrypt your personal information; we review our privacy practices and security measures on regular basis. We also obligate our professional partners, suppliers and vendors contractually to adhere to the same level of protection as we follow under applicable laws.

Privacy concern and queries

If you have a question about this Privacy Policy or Statement or our handling of your information, you can contact us at:

Changes

We may change this privacy policy or statement time to time. In case of any material change that may affect your rights or our ways to use, process, disclose or transfer the informationin a manner different from that stated at the time of collection, we will sent you a notification from reasonable option available with us and seek your consent on such changes. You have right to opt in or opt out on such changes. You may also review the previous versions of this privacy policy or statement from archive.

Annexure-A (Definitions)

Data Controller

Any person or organization that collects personal information of Data Subjects for the purpose of providing business services; Data Controller makes decisions with regard to particular personal information, including decisions regarding the purposes for which personal information are processed and the way in which the personal information are processed.

Data Processor

Organization which receives personal information from Data Controller for processing, as a part of services offered

Data Subject

An individual whose personal information is collected (could be the end customer, consumer or an employee)

Data Processing

Any activity that involves use of data; It includes obtaining, recording or holding the information or data or carrying out any operation or set of operations on the information or data, including – a) Organization, adaptation or alteration of the information or data, b) Retrieval, consultation or use of the information or data, c) Disclosure of the information or data by transmission, dissemination or otherwise making available, or d) Alignment, combination, blocking, erasure or destruction.

Disclosure

Unless otherwise specifically specified, includes transfer of personal information along with its literal meaning

Personal Information

Any data or information that relates to a natural person, which, either directly or indirectly, in combination with other data or information available or likely to be available with a Data Controller, is capable of identifying such person

Sensitive Personal Information

Such personal information that is considered as sensitive or high-risk data or information in any applicable privacy and data protection legislation, and includes, but not limited to, financial information, login credentials, medical records and history, physical, physiological and mental health condition, sexual orientation, biometric information, and any other information related to such information.

Third Party

Includes any individual or organization other than the data subject, the data controller or its employees or the data processor